Hello Members of York Region Football Association
It is that time of year again for the YRFA annual AGM. Below is Articles 7.1 and 7.2 of the constitution
that relates to the AGM. This serves notice that the AGM has been called in accordance with the
constitution. Please see article 7.2 as it relates to how constitutional amendments can be made.
Constitutional amendments must be received no later than November 23, 2023 (21 days before the
meeting) to the YFRA Registrar. The YFRA Registrar must make the amendments available to the
membership no later than November 30, 2023 (14 days before the meeting).
Date: December 14, 2023
Time: 6:30pm - 10:30pm
Location: Aurora Community Centre
1 Community Centre Lane
Aurora ON L4G 7B1
Article 7. Meetings of the Membership
7.1 Annual General Meeting
The Annual General Meeting (AGM) of the members shall be held in December of the current year, at a
time, place and day as determined by the Board, for the transaction of the following business, to be set
out in the agenda of such Annual General Meeting:
a) Approval of the minutes of the previous Annual General Meeting.
b) Receiving reports of the activities of the Association during the preceding calendar year since the
preceding Annual General Meeting.
c) Receiving information regarding the planned activities of the Association for the current year.
d) The proposed budget for the coming year will be presented to the membership, by the treasurer and
then a vote of a simple majority will be taken to approve it.
e) Receiving and approving the annual financial statements and the report of the auditor of the
f) Agreement that an auditor for the ensuing year will be appointed and communicated to the
membership 30 days in advance of the engagement.
g) Election of the new Board of Directors of the Association
h) Consideration of any proposed amendments to the Constitution and By-laws of the Association.
i) Discussion of any new business as proposed by the membership
7.2 Additional General Meetings of Members
In addition to the Annual General Meeting stated in Article 7.1, a General Meeting of the Membership
can be called at any time by resolution of the Board or by a member having the approval and support of
at least 20 members. The agenda for the general meeting shall only include topics mentioned in the
notice of the meeting.
a) Annual General Meeting At least thirty (30) days prior to the Annual General Meeting to be held in
December each year, a notice containing the agenda and other pertinent information regarding the
meeting will be distributed to the members via email with the subject line clearly identified as â€œNOTICE
OF ANNUAL GENERAL MEETINGâ€ and posted on the Association website.
b) Any proposed amendments to this Constitution or the By-laws must be given to the Registrar at least
21 days before the Annual General Meeting. The notice must include the proposed amendment and an
explanation of the purpose of the amendment. The Registrar must make the proposed amendment
available to members at least 14 days prior to the Annual General Meeting via Email and posted to the
The following positions are up for election with the YRFA, nominations may be made prior to the AGM
with the YRFA Registrar or on the AGM floor.
a) President (2-year term)
c) Sponsorship Director (1 year term)
d) Fall Football Director (1 year term)
b) Marketing Director (1 year term)
c) Spring Football Director (1 year term)
f) Director, Gameday Engagement (1 year term)
9.6 No member of the Association is eligible to be elected to the position of President unless the
member has previously served at least one year as a voting member of the YRFA Board of Directors.